Our Event Planning Package Includes:

• Consultation phone call - before booking with us, the first step is to get on a call where we get to know more about your vision for the celebration of life or memorial. We will ask you questions about the honoree, what is important to highlight at the event, your ideas for the event (no worries if you don’t have any yet), etc. After our call, we will send you a custom quote.

• Venue selection - if you do not have a venue in mind, we will assist you in finding the right venue that fits your needs. We will do multiple site visit if needed on our own and do the leg work to make sure we find the right venue.

• Site visit - once we narrow down the venue or if you have a venue already, we will do a site visit at your venue together to discuss logistics such as parking, placement of signs, layout, catering, and other components of the event.

• Vendor Recommendation and Coordination - in the 10+ years we have been in business, we have worked with various vendors and have our preferred network of vendors that we love working with. Our event planning package includes not only vendor recommendations but also all the communication and management of vendors during the planning process and on the day of.

Examples of Vendors Include:

Florists, A/V (audio visual professionals), caterers, graphic designers (for signs and programs), musicians, DJ’s, furniture rental companies, photographers, and much more.

• Event Design - an important part of setting the tone a memorial or celebration of life is the event design. This includes color schemes, decor (such as florals), layout and anything that relates to the look and feel of the event. Once we have the venue booked, we take into consideration your overall budget, and thoughtfully plan out the design details (down to glassware selection for the table, for example). We typically prepare a design proposal for our clients.

• Meetings as needed - we will hold phone and video meetings throughout the planning process as needed.

• Event Timeline Creation and Execution - we put together a detailed timeline for the day of and share this with all our vendors. A timeline not only helps organize everyone involved but it also aids in anticipating the flow on the day of.

Day of Coordination

• Depending on the level or production or decor, we typically will arrive 3-4 hours before the event to manage set-up

• We will be the primary liaison for all vendors and will have spoken to them about our timeline prior to the event so they when they need to arrive

• In charge of setting up personal items such as photos, guestbooks, signs, programs, favors, and mementos (most of the time, we will have collected this from you prior to the event)

• In charge of A/V run-through before the event to ensure that all equipment is operating correctly

• Will act as a main point of contact for guests regarding questions and assist them as needed

• Greet and coordinate volunteers if applicable. Sometimes we have family members or friends that assist with the event if they choose. They will typically have light duties such as manning the welcome table or helping as ushers.

• Make sure all the final details are taken care of to ensure everything is ready for guests

• Manage timeline to ensure vendors and programming is running smoothly

• Collect all cards, personal items, and other memorabilia and give them to client or appointed person to take home

• Oversee event break-down and facilitate vendors getting out of the venue within the alloted time